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Industry Pack · Education

Education

Turn decades of learning records into data you can look up and verify.

Discuss a digitization challenge

What comes in

Decades of learning, kept on paper

Forms, grading scales and school names changed many times along the way.

  1. Generated image: an old enrolment register and a stack of handwritten report cards
  2. Generated image: old diplomas and school certificates with red stamps
  3. Generated image: open archive boxes packed with old school files
  4. Generated image: one student's file folder with loose old papers and an ID photo

  1. Record 1 of 4

    Report cards and registers

    Handwritten report cards, grade sheets and enrolment registers.

  2. Record 2 of 4

    Diplomas and certificates

    Graduation diplomas, certificates and their attachments.

  3. Record 3 of 4

    School archives

    Each school's own document boxes, across many years.

  4. Record 4 of 4

    Student and teacher files

    Personal files for students, teachers and each intake.

One learner's file

From loose papers to one record

  1. Generated image: one student's open file folder with loose, aged papers, a diploma and an ID photo

    Step 1 of 6

    As it arrives

    Register entries, report cards and a diploma, kept apart for decades.

  2. Generated image: the same papers laid flat, squared up and clean

    Step 2 of 6

    Scanned and read

    Handwriting, stamps and worn pages are scanned, and the key fields are checked.

  3. Generated image: the same papers, each with a matching new record card

    Step 3 of 6

    One standard for every era

    Old forms, grading scales and school names map to one shared structure.

  4. Generated image: threads tie the record cards to a portrait, a school, a calendar and a diploma

    Step 4 of 6

    Linked into one history

    Each record links a person, a school, a school year and a qualification.

  5. Generated image: each record card now carries a green check and is clipped to its page

    Step 5 of 6

    Source and status

    Every record keeps its source page and shows whether it is verified.

  6. Generated image: the file closed and padlocked, still tied to its four links

    Step 6 of 6

    Protected

    Personal data opens only by role and policy, and each lookup is logged.

A lecture hall with tiered red seats under arched windowsA bright school library with long reading tablesA student walking along a campus path under blossoming trees

Where the value lives

Paper history, ready to use

  1. Value 1 of 3

    Verified

    Each record carries its source, so a diploma can be checked quickly.

  2. Value 2 of 3

    Looked up

    Search by learner, with access by role and a log of each search.

  3. Value 3 of 3

    Connected

    Data that digital education systems can take in.

Start with one representative set of records

Agree the rules and privacy controls on a sample first. Production begins only after it passes.

Discuss a digitization challenge

  1. Survey the records

    Find the record types, the periods they cover and their condition.

  2. Agree the structure

    Fix the required fields and the rules for converting grades and names.

  3. Digitize and review

    Scan, read the fields, check the key ones, and handle missing or conflicting records.

  4. Accept and open lookup

    Check a sample, set access roles, then open lookup.

Designed for old learning records, certificates and student or teacher files.

Next industry pack

Healthcare

Controlled digitization for sensitive data and historical medical records.

Read the Healthcare pack